Rhode Island Apostille Services

Issuing office

Rhode Island Department of State, Business Services DivisionOfficial page

Government fee

$5 per documentIncluded in our price

Hague Convention countries

Apostille

Non-Hague countries

Legalization (order form is titled 'Apostille/Legalization'; non-Hague documents then need U.S. Department of State legalization)

The state accepts requests by

mail, in person and online order (originals still mailed)

Published processing time

Processed within 3-5 business days of receipt.As listed by the office on October 29, 2026

Documents Rhode Island can apostille

• Documents notarized by a commissioned RI notary public (e.g., powers of attorney, passport copies, wills)
• Birth, marriage and death certificates issued by the RI Department of Health Center for Vital Records
• Certified single marital status letters from RIDOH
• Older vital records issued by the RI State Archives
• BCI criminal background checks bearing the Attorney General's signature and seal
• Certified court records (Family Court, other courts, probate courts)
• URI, RIC and CCRI records with the registrar's signature and school seal
• Translations with the translator's signature notarized by a RI notary

The issuing state is what matters, not where you live now. A document issued or notarized in another state goes to that state's office, and documents from federal agencies go to the U.S. Department of State through our federal apostille service.

Rhode Island requirements to check before you book

• Vital records issued by a city or town cannot be apostilled; vital records must be signed by the State Registrar or Deputy State Registrar.Source
• Birth and marriage certificates over 100 years old and death certificates over 50 years old must be issued by the RI State Archives.Source
• Court records or vital records copy-certified by a notary are not accepted; they must be certified by the issuing office.Source
• Notarizations need a complete notarial certificate in English, a legible notary signature matching the one on file, and an inked notary stamp.Source
• Records from schools other than URI, RIC and CCRI must be properly notarized by a RI notary public.Source

Good to know

• City/town-issued vital records cannot be apostilled; use RIDOH Center for Vital Records copies.
• Multi-page documents must be stapled together.
• Return labels must be prepaid; bill-later labels or labels showing credit card information are rejected.
• RIDOH can send vital records directly to the Department of State; contact the department for instructions.

About our Rhode Island apostille service

How it works

1. Book onlineChoose the option that matches your document and destination, then tell us the document type, the country where it will be used, and your deadline.
2. We review your document firstBefore anything is filed, we check it against the Rhode Island requirements on this page. If a step is missing, such as a notarization or a certified copy, we tell you what's needed before we file.
3. Send your original or meet a notaryWe send mailing instructions after you book. If your document still needs to be signed and notarized, one of our mobile notaries can meet you, or you can use remote online notarization where it's accepted.
4. We file and track itWe submit your request to the Rhode Island Department of State with the government fee and follow it until the office releases it.
5. We ship it backYour documents come back by tracked shipping. If your destination also needs embassy legalization or a certified translation, we can handle that next.

Pricing

$350 per document.

Prices include the Rhode Island state fee, courier filing, return shipping, and handling. Sales tax is added at checkout where it applies, and any deposit is shown before you pay. If you have more than one document, tell us the count when you book and we'll confirm your total.

Government processing times are set by the issuing office and change during the year. We don't promise a delivery date that depends on a government office, and we'll tell you the current timing when we review your order.

Common questions

Working with Trilogy

Related services

Sources