West Virginia Apostille Services

We review your West Virginia documents, file them with the West Virginia Secretary of State, and send them back to you by tracked shipping. Order online from anywhere in the U.S. No office visit needed.

From $355 per document · West Virginia state fee included

Book West Virginia apostille Call or text (914) 639-6280

Trilogy Notary Services is a private document services company, not a government agency. The apostille is issued by the West Virginia Secretary of State, Business & Licensing Division.

Issuing office: West Virginia Secretary of State, Business & Licensing DivisionOfficial page
Government fee: $10 per documentIncluded in our price
Hague Convention countries: Apostille
Non-Hague countries: Certificate (Authentication Certificate)
The state accepts requests by: mail and walk-in
Published processing time: The office makes every attempt to process filings within 48 business hours; walk-in customers are usually served within minutes depending on the number of documents.As listed by the office on October 29, 2026

Documents West Virginia can apostille

Documents with an original signature and a proper West Virginia notary acknowledgment
Certified copies of WV birth or death certificates (State Registrar or County Commission Clerk)
Certified copies of WV marriage certificates, recorded deeds, wills and estate documents (County Commission Clerk)
Certified copies of court orders and divorce decrees (Clerk of Court / Circuit Court Clerk)
School transcripts, records and diplomas signed by a school official and notarized in WV
Corporate documents such as bylaws, powers of attorney, certificates of good standing
Adoption documents properly notarized in WV

The issuing state is what matters, not where you live now. A document issued or notarized in another state goes to that state's office, and documents from federal agencies go to the U.S. Department of State through our federal apostille service.

West Virginia requirements to check before you book

Documents must be originals or certified copies; plain copies cannot be certified.Source
A notary may not certify a copy of a record obtainable as a certified copy from a WV officer (e.g., birth, marriage or death certificate, deed, will, license).Source
County or Circuit Clerk certified copies need the clerk's or deputy's original signature and a raised impression seal.Source
Notarized documents need the notary's acknowledgment statement, original signature and stamp seal; a signature and seal alone are not sufficient.Source
Include a completed Form AC-1 (Apostille and Certification Request), the fee, the destination country and a return address.Source

Good to know

Improperly prepared documents are cited as the main cause of delays.
FBI background checks must go to the U.S. Department of State, not the WV Secretary of State.
Apostilles and certificates carry the WV State seal in red ink and the Secretary of State's signature (original or stamped with original countersignature).
An online Official Document Validation tool is offered for issued certificates.

About our West Virginia apostille service

West Virginia apostille and authentication certifies West Virginia-issued documents for use overseas. We process birth and death certificates, marriage records for foreign residency, energy and mining sector corporate filings, and notarized powers of attorney for family property abroad. Trilogy Notary Services LLC files with the West Virginia Secretary of State and offers mobile notary, remote online notarization, and nationwide mail-in service.

How it works

Book onlineChoose the option that matches your document and destination, then tell us the document type, the country where it will be used, and your deadline.
We review your document firstBefore anything is filed, we check it against the West Virginia requirements on this page. If a step is missing, such as a notarization or a certified copy, we tell you what's needed before we file.
Send your original or meet a notaryWe send mailing instructions after you book. If your document still needs to be signed and notarized, one of our mobile notaries can meet you, or you can use remote online notarization where it's accepted.
We file and track itWe submit your request to the West Virginia Secretary of State with the government fee and follow it until the office releases it.
We ship it backYour documents come back by tracked shipping. If your destination also needs embassy legalization or a certified translation, we can handle that next.

Pricing

$355 per document.

Prices include the West Virginia state fee, courier filing, return shipping, and handling. Sales tax is added at checkout where it applies, and any deposit is shown before you pay. If you have more than one document, tell us the count when you book and we'll confirm your total.

Government processing times are set by the issuing office and change during the year. We don't promise a delivery date that depends on a government office, and we'll tell you the current timing when we review your order.

Book West Virginia apostille

Common questions

How much does a West Virginia apostille cost through Trilogy?

Our West Virginia apostille service starts at $355 per document. That price includes the West Virginia government fee of $10 per document, plus courier filing, return shipping, and handling. Sales tax, if it applies, and any deposit are shown at checkout before you pay.

Who issues apostilles in West Virginia?

The West Virginia Secretary of State, Business & Licensing Division. Trilogy Notary Services is a private document services company: we prepare and submit your request and track it, but the apostille itself is issued by the state office.

What does West Virginia require before it will apostille a document?

Documents must be originals or certified copies; plain copies cannot be certified. A notary may not certify a copy of a record obtainable as a certified copy from a WV officer (e.g., birth, marriage or death certificate, deed, will, license). We check for these before anything is filed.

Can West Virginia apostille an FBI background check or another federal document?

No. Documents issued and signed by a federal agency, such as an FBI background check, are authenticated by the U.S. Department of State, not by the West Virginia Secretary of State. We handle those through our federal apostille service.

What if my destination country is not in the Hague Apostille Convention?

For non-Hague countries, West Virginia issues this instead of a standard apostille: Certificate (Authentication Certificate). Many non-Hague countries then require embassy or consulate legalization, which we handle through our embassy legalization service. Tell us the destination country when you book.

How long does a West Virginia apostille take?

As published by the state when we checked on October 29, 2026: The office makes every attempt to process filings within 48 business hours; walk-in customers are usually served within minutes depending on the number of documents. Add time for document preparation and shipping both ways. Government processing times change and are outside our control, so we don't promise a delivery date.

Working with Trilogy

Nationwide, by appointmentBased in Westchester County, NY, we serve clients in all 50 states and U.S. territories through a network of commissioned, insured notaries. We don't have a walk-in office.

Ask before you payNot sure your document qualifies? Call or text (914) 639-6280 or email [email protected]. We're available Monday to Sunday, 8:00 AM to 9:30 PM ET.

Privacy and termsQuestions about how we handle your documents and personal information? See our privacy policy and terms and conditions.

Related services

Federal apostillePassports, naturalization records, IRS, SSA, VA, DD-214 and other federal documents.FBI background check apostilleIdentity History Summary for visas, jobs, and residency abroad.Embassy legalizationFor countries outside the Hague Apostille Convention.Certified translationWhen the receiving country needs your document in another language.

Document issued in a different state?

Sources

The West Virginia requirements, fees, and processing times on this page come from these official sources, checked on October 29, 2026. Rules change, so we confirm current requirements when we review your order. Spot something out of date? Email [email protected].