Washington State Apostille Services

We review your Washington State documents, file them with the Washington Secretary of State, and send them back to you by tracked shipping. Order online from anywhere in the U.S. No office visit needed.

From $360 per document · Washington State state fee included

Book Washington State apostille Call or text (914) 639-6280

Trilogy Notary Services is a private document services company, not a government agency. The apostille is issued by the Washington Secretary of State, Corporations & Charities Division (Apostille and Certificate Program).

Issuing office: Washington Secretary of State, Corporations & Charities Division (Apostille and Certificate Program)Official page
Government fee: $15 per documentIncluded in our price
Hague Convention countries: Apostille (issued on Washington's single universal certificate)
Non-Hague countries: Certificate of Authentication (same universal certificate; U.S. Department of State and/or embassy certification may also be needed)
The state accepts requests by: mail, in-person (same-day) and overnight courier
Published processing time: Standard: typically 7 to 10 business days of receipt. Expedited: typically 2 to 3 business days. Same-day in person: processed while you wait, subject to business hours, cutoff times and volume.As listed by the office on October 29, 2026

Documents Washington State can apostille

Original or certified copies of Washington state or county government-issued documents
Certified Washington court documents
Certified Washington vital records (birth, death, marriage, divorce, Letter of Single Status)
Personal documents notarized by a Washington notary with a full notarial certificate
Official Washington school transcripts and diplomas
Certified copies or certificates of corporate documents on file with the Corporations Division
Washington State Patrol background checks with a notarized clearance letter

The issuing state is what matters, not where you live now. A document issued or notarized in another state goes to that state's office, and documents from federal agencies go to the U.S. Department of State through our federal apostille service.

Washington State requirements to check before you book

Notarized documents need a full Washington notarial certificate (RCW 42.45) whose stamp matches the Notary Division directory; the certificate must not be stapled to the document.Source
Corporate apostilles are issued only on certified copies or certificates, ordered together with the Business Records Request Form; they cannot be ordered online.Source
Private school documents must be signed by an authorized school official and notarized by a Washington notary before review.Source
An abstract driving record is accepted only if issued within 30 days of being received.Source
Include a completed Apostille Authentication Request Form naming the destination country.Source

Good to know

Vital records must be apostilled by the issuing state; Washington certified copies come from the county auditor or the Center for Vital Statistics.
Only official transcripts from Washington schools are processed, except copies notarized by a Washington notary.
FBI documents and Certificates of Naturalization go to the U.S. Department of State; military-notary documents are processed in Washington, D.C.
Certificates are not valid for use within the United States, its territories or possessions.

About our Washington State apostille service

Standard Washington State apostille and authentication is the regular-track choice for Washington-issued paperwork going abroad. Typical documents include vital records for dual citizenship, notarized powers of attorney, articles of incorporation for a foreign subsidiary, and diplomas for an international licensing board. Trilogy Notary Services LLC handles preparation, Washington Secretary of State submission, and nationwide return shipping.

How it works

Book onlineChoose the option that matches your document and destination, then tell us the document type, the country where it will be used, and your deadline.
We review your document firstBefore anything is filed, we check it against the Washington State requirements on this page. If a step is missing, such as a notarization or a certified copy, we tell you what's needed before we file.
Send your original or meet a notaryWe send mailing instructions after you book. If your document still needs to be signed and notarized, one of our mobile notaries can meet you, or you can use remote online notarization where it's accepted.
We file and track itWe submit your request to the Washington Secretary of State with the government fee and follow it until the office releases it.
We ship it backYour documents come back by tracked shipping. If your destination also needs embassy legalization or a certified translation, we can handle that next.

Pricing

$360 per document.

Prices include the Washington State state fee, courier filing, return shipping, and handling. Sales tax is added at checkout where it applies, and any deposit is shown before you pay. If you have more than one document, tell us the count when you book and we'll confirm your total.

Government processing times are set by the issuing office and change during the year. We don't promise a delivery date that depends on a government office, and we'll tell you the current timing when we review your order.

Book Washington State apostille

Common questions

How much does a Washington State apostille cost through Trilogy?

Our Washington State apostille service starts at $360 per document. That price includes the Washington State government fee of $15 per document, plus courier filing, return shipping, and handling. Sales tax, if it applies, and any deposit are shown at checkout before you pay.

Who issues apostilles in Washington State?

The Washington Secretary of State, Corporations & Charities Division (Apostille and Certificate Program). Trilogy Notary Services is a private document services company: we prepare and submit your request and track it, but the apostille itself is issued by the state office.

What does Washington State require before it will apostille a document?

Notarized documents need a full Washington notarial certificate (RCW 42.45) whose stamp matches the Notary Division directory; the certificate must not be stapled to the document. Corporate apostilles are issued only on certified copies or certificates, ordered together with the Business Records Request Form; they cannot be ordered online. We check for these before anything is filed.

Can Washington State apostille an FBI background check or another federal document?

No. Documents issued and signed by a federal agency, such as an FBI background check, are authenticated by the U.S. Department of State, not by the Washington Secretary of State. We handle those through our federal apostille service.

What if my destination country is not in the Hague Apostille Convention?

For non-Hague countries, Washington State issues this instead of a standard apostille: Certificate of Authentication (same universal certificate; U.S. Department of State and/or embassy certification may also be needed). Many non-Hague countries then require embassy or consulate legalization, which we handle through our embassy legalization service. Tell us the destination country when you book.

How long does a Washington State apostille take?

As published by the state when we checked on October 29, 2026: Standard: typically 7 to 10 business days of receipt. Expedited: typically 2 to 3 business days. Same-day in person: processed while you wait, subject to business hours, cutoff times and volume. Add time for document preparation and shipping both ways. Government processing times change and are outside our control, so we don't promise a delivery date.

Working with Trilogy

Nationwide, by appointmentBased in Westchester County, NY, we serve clients in all 50 states and U.S. territories through a network of commissioned, insured notaries. We don't have a walk-in office.

Ask before you payNot sure your document qualifies? Call or text (914) 639-6280 or email [email protected]. We're available Monday to Sunday, 8:00 AM to 9:30 PM ET.

Privacy and termsQuestions about how we handle your documents and personal information? See our privacy policy and terms and conditions.

Related services

Federal apostillePassports, naturalization records, IRS, SSA, VA, DD-214 and other federal documents.FBI background check apostilleIdentity History Summary for visas, jobs, and residency abroad.Embassy legalizationFor countries outside the Hague Apostille Convention.Certified translationWhen the receiving country needs your document in another language.

Document issued in a different state?

Sources

The Washington State requirements, fees, and processing times on this page come from these official sources, checked on October 29, 2026. Rules change, so we confirm current requirements when we review your order. Spot something out of date? Email [email protected].