Virginia Apostille Services

We review your Virginia documents, file them with the Office of the Secretary of the Commonwealth, and send them back to you by tracked shipping. Order online from anywhere in the U.S. No office visit needed.

From $355 per document · Virginia state fee included

Book Virginia apostille Call or text (914) 639-6280

Trilogy Notary Services is a private document services company, not a government agency. The apostille is issued by the Office of the Secretary of the Commonwealth, Authentication Division.

Issuing office: Office of the Secretary of the Commonwealth, Authentication DivisionOfficial page
Government fee: $10 per documentIncluded in our price
Hague Convention countries: Apostille
Non-Hague countries: Great Seal
The state accepts requests by: mail, in-person appointment and drop-off (drop box)
Published processing time: Mail: 7-10 business days. Drop box and courier: 5-7 business days. Appointments: most processed same day if properly notarized or issued.As listed by the office on October 29, 2026

Documents Virginia can apostille

Documents notarized by a Virginia notary
Vital records issued by the Virginia Department of Health Vital Records or a local DMV
Virginia Circuit Court records with Certification of Official Record (Triple Seal)
Virginia State Corporation Commission (SCC) documents
Circuit Court marriage certificates with Triple Seal

The issuing state is what matters, not where you live now. A document issued or notarized in another state goes to that state's office, and documents from federal agencies go to the U.S. Department of State through our federal apostille service.

Virginia requirements to check before you book

Notarized documents must be properly notarized by a Virginia notary within the past 12 months, with the notarization in English.Source
Vital records must be issued within the past 12 months and cannot be notarized.Source
Court records must be issued within the past 12 months with a Certification of Official Record/Triple Seal showing the clerk's signature, printed name and date.Source
SCC documents must be issued within the past 12 months and signed by the Clerk of the Commission.Source
Every submission requires a cover letter created online at authentications.solutions.virginia.gov.Source

Notarized documents: the Office of the Secretary of the Commonwealth does not accept documents that were notarized remotely or electronically for an apostille. If your document still needs a notary, it must be notarized in person. We can send one of our mobile notaries to you.

Good to know

Electronic notarizations cannot currently be authenticated with an Apostille or Great Seal.
Photocopies of notarizations or vital records are rejected; the full notarization must be on one page.
Not processed: federal documents and federal court records, military notary documents, out-of-state documents, and documents for use within the U.S.

About our Virginia apostille service

Virginia apostille and authentication service certifies Virginia-issued documents for use in another country. Frequent requests include Virginia Department of Health vital records, circuit court orders, university transcripts, single status affidavits, and notarized corporate resolutions.

How it works

Book onlineChoose the option that matches your document and destination, then tell us the document type, the country where it will be used, and your deadline.
We review your document firstBefore anything is filed, we check it against the Virginia requirements on this page. If a step is missing, such as a notarization or a certified copy, we tell you what's needed before we file.
Send your original or meet a notaryWe send mailing instructions after you book. If your document still needs to be signed and notarized, one of our mobile notaries can meet you.
We file and track itWe submit your request to the Office of the Secretary of the Commonwealth with the government fee and follow it until the office releases it.
We ship it backYour documents come back by tracked shipping. If your destination also needs embassy legalization or a certified translation, we can handle that next.

Pricing

$355 per document.

Prices include the Virginia state fee, courier filing, return shipping, and handling. Sales tax is added at checkout where it applies, and any deposit is shown before you pay. If you have more than one document, tell us the count when you book and we'll confirm your total.

Government processing times are set by the issuing office and change during the year. We don't promise a delivery date that depends on a government office, and we'll tell you the current timing when we review your order.

Book Virginia apostille

Common questions

How much does a Virginia apostille cost through Trilogy?

Our Virginia apostille service starts at $355 per document. That price includes the Virginia government fee of $10 per document, plus courier filing, return shipping, and handling. Sales tax, if it applies, and any deposit are shown at checkout before you pay.

Who issues apostilles in Virginia?

The Office of the Secretary of the Commonwealth, Authentication Division. Trilogy Notary Services is a private document services company: we prepare and submit your request and track it, but the apostille itself is issued by the state office.

What does Virginia require before it will apostille a document?

Notarized documents must be properly notarized by a Virginia notary within the past 12 months, with the notarization in English. Vital records must be issued within the past 12 months and cannot be notarized. We check for these before anything is filed.

Can Virginia apostille an FBI background check or another federal document?

No. Documents issued and signed by a federal agency, such as an FBI background check, are authenticated by the U.S. Department of State, not by the Office of the Secretary of the Commonwealth. We handle those through our federal apostille service.

What if my destination country is not in the Hague Apostille Convention?

For non-Hague countries, Virginia issues this instead of a standard apostille: Great Seal. Many non-Hague countries then require embassy or consulate legalization, which we handle through our embassy legalization service. Tell us the destination country when you book.

How long does a Virginia apostille take?

As published by the state when we checked on October 29, 2026: Mail: 7-10 business days. Drop box and courier: 5-7 business days. Appointments: most processed same day if properly notarized or issued. Add time for document preparation and shipping both ways. Government processing times change and are outside our control, so we don't promise a delivery date.

Working with Trilogy

Nationwide, by appointmentBased in Westchester County, NY, we serve clients in all 50 states and U.S. territories through a network of commissioned, insured notaries. We don't have a walk-in office.

Ask before you payNot sure your document qualifies? Call or text (914) 639-6280 or email [email protected]. We're available Monday to Sunday, 8:00 AM to 9:30 PM ET.

Privacy and termsQuestions about how we handle your documents and personal information? See our privacy policy and terms and conditions.

Related services

Federal apostillePassports, naturalization records, IRS, SSA, VA, DD-214 and other federal documents.FBI background check apostilleIdentity History Summary for visas, jobs, and residency abroad.Embassy legalizationFor countries outside the Hague Apostille Convention.Certified translationWhen the receiving country needs your document in another language.

Document issued in a different state?

Sources

The Virginia requirements, fees, and processing times on this page come from these official sources, checked on October 29, 2026. Rules change, so we confirm current requirements when we review your order. Spot something out of date? Email [email protected].